- » Aim and Scope
- » Section Policies
- » Publication Frequency
- » Open Access Policy
- » Archiving
- » Peer-Review
- » Publishing Ethics
- » Founder
- » Author fees
- » Disclosure and Conflict of Interest
- » Plagiarism detection
- » Preprint and postprint Policy
- » Revenue Sources
- » Data Sharing Policy
- » Post-publication discussions, corrections and retraction policies
- » Privacy Policy
- » Generative AI policies
Aim and Scope
The “State and municipal management. Scholar notes” scientific journal is dedicated to exploring issues of state and municipal administration, and to provide a conceptual and fundamental approach to research in the fields of economics, political science, sociology, and management, presented by leading scientists from Russia and other countries. The target audience is the scientific community of researchers in higher education (scientists, university professors, university leaders, representatives of educational authorities, and applicants for academic degrees). The quality of published scientific materials is ensured through the solution of a number of tasks:
• formation of the editorial board with the involvement of the most competent Russian scientists and foreign experts representing various fields of knowledge related to research in economics, sociology, and political science; the editorial board includes the most competent Russian scientists and foreign experts representing various fields of knowledge related to research in the fields of economics, sociology, and political science; the editorial board includes the most competent Russian and foreign research experts from a variety of social science disciplines: economics, sociology, and political science;
• extensive involvement of external reviewers, usually from among the most renowned scientists in Russia and other countries in the relevant field;
• mandatory review of all scientific articles published in the journal;
• each article is reviewed using the Antiplagiat system;
• posting the full text of a scientific article on the official website of the journal; • providing the author with the opportunity to post preprints of scientific papers on the official website of the journal in order to discuss them publicly and form scientific conclusions;
• creating a discussion platform on the official website for discussing scientific articles published in the journal, as well as scientific preprints.
• Only original scientific articles that have not been previously published in other print or electronic publications are accepted for publication.
The publication of scientific articles in the journal is carried out in accordance with the standards of publishing ethics adopted by the international community and public organizations of Russian scientific publishers. To prevent ethical conflicts in the field of scientific publications, the Code of Ethics for Scientific Publications approved by the Committee on the Ethics of Scientific Publications is implemented. All scientific materials published in the journal are open and are available on the official website of the journal in the open access mode. The use of the content of scientific articles and preprints of the results of scientific discussions that are available in the free access mode is possible only in accordance with the current legislation of the Russian Federation.
Section Policies
 Open Submissions |
Indexed |
Peer Reviewed |
Publication Frequency
Once a quarter
Open Access Policy
This is an open access journal. All articles are made freely available to readers immediatly upon publication.
Our open access policy is in accordance with the Budapest Open Access Initiative (BOAI) definition - it means that articles have free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself.
For more information please read BOAI statement.
Archiving
- Russian State Library (RSL)
- National Electronic-Information Consortium (NEICON)
Peer-Review
A double anonymous ("blind") peer review method is mandatory for processing of all scientific manuscripts submitted to the editorial stuff of «State and municipal management. Scholar notes». This implies that neither the reviewer is aware of the authorship of the manuscript, nor the author maintains any contact with the reviewer.
- Members of the editorial board and leading Russian and international experts in corresponding areas of life sciences, invited as independent readers, perform peer reviews. Editor-in-chief, deputy editor-in-chief or science editor choose readers for peer review. We aim to limit the review process to 5-6 weeks, though in some cases the schedule may be adjusted at the reviewer’s request.
- Reviewer has an option to abnegate the assessment should any conflict of interests arise that may affect perception or interpretation of the manuscript. Upon the scrutiny, the reviewer is expected to present the editorial board with one of the following recommendations:
- to accept the paper in its present state;- to invited the author to revise their manuscript to address specific concerns before final decision is reached;- that final decision be reached following further reviewing by another specialist;- to reject the manuscript outright. - If the reviewer has recommended any refinements, the editorial staff would suggest the author either to implement the corrections, or to dispute them reasonably. Authors are kindly required to limit their revision to 2 months and resubmit the adapted manuscript within this period for final evaluation.
- We politely request that the editor to be notified verbally or in writing should the author decide to refuse from publishing the manuscript. In case the author fails to do so within 3 months since receiving a copy of the initial review, the editorial board takes the manuscript off the register and notifies the author accordingly.
- If author and reviewers meet insoluble contradictions regarding revision of the manuscript, the editor-in-chief resolves the conflict by his own authority.
- The editorial board reaches final decision to reject a manuscript on the hearing according to reviewers’ recommendations, and duly notifies the authors of their decision via e-mail. The board does not accept previously rejected manuscripts for re-evaluation.
- Upon the decision to accept the manuscript for publishing, the editorial staff notifies the authors of the scheduled date of publication.
- Kindly note that positive review does not guarantee the acceptance, as final decision in all cases lies with the editorial board. By his authority, editor-in-chief rules final solution of every conflict.
- Original reviews of submitted manuscripts remain deposited for 5 years.
Publishing Ethics
The Publication Ethics and Publication Malpractice Statement of the journal «State and municipal management. Scholar notes» are based on the Committee on Publication Ethics (COPE) Code of Conduct guidelines available at www.publicationethics.org, and requirements for peer-reviewed journals, elaborated by the Elsevier Publishing House (in accordance with international ethical rules of scientific publications)
- Introduction
1.1. The publication in a peer reviewed learned journal, serves many purposes outside of simple communication. It is a building block in the development of a coherent and respected network of knowledge. For all these reasons and more it is important to lay down standards of expected ethical behaviour by all parties involved in the act of publishing: the author, the journal editor, the peer reviewer, the publisher and the society for society-owned or sponsored journal: «State and municipal management. Scholar notes»
1.2. Publisher has a supporting, investing and nurturing role in the scholarly communication process but is also ultimately responsible for ensuring that best practice is followed in its publications.
1.3. Publisher takes its duties of guardianship over the scholarly record extremely seriously. Our journal programs record «the minutes of science» and we recognize our responsibilities as the keeper of those «minutes» in all our policies not least the ethical guidelines that we have here adopted.
- Duties of Editors
2.1. The Editor-in-Chief of the scientific journal «State and municipal management. Scholar notes»is personally and independently responsible for making the decision on publication, often in collaboration with the relevant Scientific Society. The credibility of the work in question and its scientific significance should always be the basis for the decision on publication. The Editor-in-Chief may be guided by the policies of the Editorial Board and the Editorial Council of the journal «State and municipal management. Scholar notes», while being limited by the current legal requirements regarding libel, copyright, legality, and plagiarism.
2.2. Fair play – the editor-in-chief should evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
2.3. The Editor-in-Chief, the Editor, the Editorial Board, and the Editorial Council of the «State and municipal management. Scholar notes» are obliged not to disclose information about the accepted manuscript to anyone except the Authors, Reviewers, potential Reviewers, other scientific consultants, and the Publisher unless necessary.
2.4. Disclosure and Conflicts of interest
2.4.1. Journal editors must recuse themselves from reviewing manuscripts (namely, collaborate with other members of the Editorial Board and the Editorial Council in reviewing the work instead of making a decision) in the event of conflicts of interest due to competitive, collaborative, and other interactions and relationships with authors, companies, and possibly other organizations related to the manuscript.
2.4.2. Editors should recuse themselves (i.e. should ask a other member of the editorial board instead to consider) from considering manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or (possibly) institutions connected to the papers.
- 5. An editor of a journal who provides convincing evidence that the statements or conclusions presented in a publication are erroneous should inform the Editor-in-Chief (and/or the relevant scientific society) as soon as possible in order to notify them of the changes, withdrawal of the publication, expressions of concern, and other relevant statements.
2.6.Involvement and cooperation in investigations – The editor together with the Editor-in-Chief should take reasonably responsive measures when ethical complaints have been presented concerning a submitted manuscript or published paper, in conjunction with the publisher (or society). Such measures will generally include contacting the author of the manuscript or paper and giving due consideration of the respective complaint or claims made, but may also include further communications to the relevant institutions and research bodies.
- Duties of Reviewers
3.1. Contribution to Editorial Decisions – Peer review helps to make a decision on publication and, through appropriate interaction with the Authors, can also help the Author to improve the quality of their work. Peer review is a necessary part of formal scientific communication and is at the core of the scientific approach. The Editor-in-Chief shares the view that all scientists who want to contribute to publication are required to perform significant work on reviewing the manuscript.
3.2. Promptness – Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor of «State and municipal management. Scholar notes» and excuse himself from the review process.
3.3. Confidentiality – Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorised by the editor.
3.4. Standard and objectivity – Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
3.5. Acknowledgement of Sources – Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor’s attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
3.6. Disclosure and Conflict of Interest
3.6.1. Unpublished materials disclosed in a submitted manuscript must not be used in a reviewer’s own research without the express written consent of the author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage.
3.6.2. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
- Duties of Authors
4.1. Reporting standards
4.1.1. Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.
4.1.2. Review and professional publication articles should also be accurate and objective, and editorial 'opinion’ works should be clearly identified as such.
4.2. Data Access and Retention – Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data (consistent with the ALPSP-STM Statement on Data and Databases), if practicable, and should in any event be prepared to retain such data for a reasonable time after publication.
4.3. Originality and Plagiarism
4.3.1. The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others, this has been appropriately cited or quoted.
4.3.2. Plagiarism takes many forms, from ‘passing off’ another’s paper as the author’s own paper, to copying or paraphrasing substantial parts of another’s paper (without attribution), to claiming results from research conducted by others. Plagiarism in all its forms constitutes unethical publishing behaviour and is unacceptable.
4.4. Multiple, Redundant or Concurrent Publication
4.4.1. An author should not in general publish manuscripts describing essentially the same research in more than one journal of primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is unacceptable.
4.4.2. In general, an author should not submit for consideration in another journal a previously published paper.
4.5. Acknowledgement of Sources – Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work. Information obtained privately, as in conversation, correspondence, or discussion with third parties, must not be used or reported without explicit, written permission from the source. Information obtained in the course of confidential services, such as refereeing manuscripts or grant applications, must not be used without the explicit written permission of the author of the work involved in these services.
4.6. Authorship of the Paper
4.6.1. Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors.
4.6.2. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
4.6.3. The Acknowledgments section may include people who contributed to the work but do not meet the authorship criteria, such as: those who supported the research, acted as mentors, assisted in collecting data, coordinated the research, etc.
To correctly identify contributions, journal authors may use one of the schemes recommended by COPE:
General Guidelines for Authorship Contributions
CRediT – Contributor Roles Taxonomy
4.7. Disclosure and Conflicts of Interest
4.7.1. All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.
4.7.2. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Potential conflicts of interest should be disclosed at the earliest possible stage.
4.8. Fundamental errors in published works – When an author discovers a significant error or inaccuracy in a published work, it is the author’s obligation to promptly notify the editor of «State and municipal management. Scholar notes» journal and cooperate with Publisher to retract or correct the paper, If the editor or the publisher learn from a third party that a published work contains a significant error, it is the obligation of the author to promptly retract or correct the paper.
- Duties of the Publisher (and if relevant, Society)
5.1. Publisher should adopt policies and procedures that support editors, reviewers and authors of «State and municipal management. Scholar notes»in performing their ethical duties under these ethics guidelines. The publisher should ensure that the potential for advertising or reprint revenue has no impact or influence on editorial decisions.
5.2. The publisher should support «State and municipal management. Scholar notes»journal editors in the review of complaints raised concerning ethical issues and help communications with other journals and/or publishers where this is useful to editors.
5.3. Publisher should develop codes of practice and inculcate industry standards for best practice on ethical matters, errors and retractions.
5.4. Publisher should provide specialized legal review and counsel if necessary.
Ethical complaints review
An editor who has received convincing evidence that a published article has violated ethical standards, made erroneous statements or conclusions must respond as soon as possible – by notifying about changes, retracting the publication and other actions appropriate to the situation. Each ethical complaint is subject to consideration, even if received several years after publication.
The editor's work on considering ethical issues usually includes notifying the author and considering the complaint, as well as, if necessary, further communication with the relevant institutions and research organizations. If the complaint is confirmed to be valid, a correction, retraction or other appropriate statement is published. Every ethical complaint is subject to review, even if it is received several years after publication.
If authors disagree with decisions regarding the expression of doubts on certain articles or have complaints about violations of editorial processes, a corresponding letter should be sent to jurnal-uriu@ranepa.ru, it will be considered in the usual manner. The person who sent the complaint receives information about the decision made, as well as about the measures that will be taken and the time frame for their implementation.
When considering complaints, the editors rely on the COPE guidelines in each of the following cases:
• Handling of postpublication Critique
• Post-publication discussions and corrections
• Peer review manipulation suspected after publication
• Inappropriate image manipulation in a published article
Fabricated data in a published article
Founder
- Russian Academy of National Economy and Public Administration under the President of the Russian Federation
Author fees
An editorial and publishing fee of 700 rubles per manuscript page is charged. Manuscripts must be formatted in Times New Roman, 14-point font, with 1.5 line spacing, 2-cm margins, and a 1-cm paragraph indentation. This fee may be waived for the following individuals: members of the editorial board/council, faculty members of the South-Russian Institute of Management of the RANEPA, external reviewers, and scholars with high scientometric indicators.
Disclosure and Conflict of Interest
Unpublished materials disclosed in a submitted manuscript must not be used in a reviewer’s own research without the express written consent of the author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage.
Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
The author, when submitting an article for consideration, may indicate a list of those with whom a conflict of interest due to competition or collaboration has occurred or is likely to occur. The editors will take this information into account when selecting reviewers.
Plagiarism detection
«State and municipal management. Scholar notes» use native russian-language plagiarism detection software Antiplagiat to screen the submissions. If plagiarism is identified, the COPE guidelines on plagiarism will be followed.
Preprint and postprint Policy
The editorial board of the «State and municipal management. Scholar notes» allows authors to post the manuscript as a preprint before submission for review and to archive independently their articles in disciplinary and institutional repositories.
Preprints
The editorial board of the «State and municipal management. Scholar notes» encourages uploading preprints on preprint servers. The Committee on Publication Ethics (COPE) defines a preprint as 'a scholarly manuscript posted by the author(s) in an openly accessible platform, usually before or in parallel with the peer review process.'
A preprint publication shall not be considered duplicate publication nor shall it influence the editor's decision to publish it in the «State and municipal management. Scholar notes».
The author must notify the editorial board of the «State and municipal management. Scholar notes» about the posted preprint at submission of the manuscript for review, furnishing a link to the preprint with its DOI identifier and the dissemination terms and conditions.
It is the author’s responsibility to add a link to the published manuscript in the preprint record. The link must contain the DOI and the URL of the article published on the journal's website. The original preprint should not be modified based on the reviewer’s and editor’s comments. The preprint should not be replaced with the text of the published article.
Do not delete the preprint text.
Manuscripts Accepted for Publication
The editorial board of the «State and municipal management. Scholar notes» allows manuscripts that have been reviewed and are accepted for publication to be archived independently.
This version of the manuscript may be disseminated through:
- personal website or blog;
- institutional repository;
- disciplinary repository;
- direct interactions with faculty or students by providing this version of the manuscript for personal use.
The text of the manuscript should contain the author’s clarifications about its status and information about the planned publication.
Example: The ARTICLE TITLE has been reviewed, accepted for publication, and will be published in 2021 (3) of the «State and municipal management. Scholar notes».
Once the final version of the manuscript is published, it is the author’s responsibility to add a link to the published article to the publication record. The posted text should not be modified based on the reviewer’s and editor’s comments. Do not replace the text of the posted manuscript. Do not delete the text of the posted manuscript.
Final Versions of Manuscripts
The editorial board of the «State and municipal management. Scholar notes» allows manuscripts that have been peer-reviewed, accepted for publication, edited and ready for publication (proofread and typeset) to be archived independently.
This version of the manuscript may be disseminated through:
- personal website or blog;
- institutional repository;
- disciplinary repository;
- direct interactions with faculty or students by providing this version of the manuscript for personal use.
Once the final version of the manuscript is published, it is the author’s responsibility to add a link to the published article to the publication record. The posted text should not be modified based on the reviewer’s and editor’s comments. Do not replace the text of the posted manuscript. Do not delete the text of the posted manuscript.
Revenue Sources
The publication of the journal is financed by the funds of the parent organization, at the expense of the publisher, gratuitous receipts from individuals, legal entities, international organizations, and foreign governments — including voluntary donations provided to the South Russian Institute of Management – branch of the RANEPA for the targeted funding of the journal and its editorial office; proceeds from the distribution of the journal; and other sources in accordance with the RANEPA Charter and the Regulation on the South Russian Institute of Management – branch of the RANEPA.
Data Sharing Policy
The “State and Municipal Management. Scholar Notes” supports and encourages authors to make available the data that underlie the results presented in their articles by archiving it in an appropriate public repository or by making it available upon reasonable request through the corresponding author. Authors are required to complete a data availability statement that will be published alongside their article; this statement must include a reference to the original data provided in their reference list.
Authors are encouraged to use the indexing services of re3data.org and FAIRsharing.org. Alternatively, their affiliated university may provide a repository for its researchers.
Post-publication discussions, corrections and retraction policies
Changes to an article accepted for publication that has passed all stages of peer review and pre-print preparation fall into one of the following categories:
1. Addendum,
2. Publisher's correction (erratum),
3. Author's correction (corrigendum).
The decision to publish corrections is made by the journal editors on the recommendation of reviewers, members of the editorial board, or at the written request of the authors of the article. Publication of corrections includes consultation with the authors of the article, but the final decision is made by the editors / editorial board of the journal.
1. Addendum. Addition of new material to the article, supplementing its original content (addendum), requires mandatory peer review. The additional material is additionally sent to the editors as a new manuscript with a link to the original article.
A replacement of part of the original text in a published article may be represented by the publication of a publisher's correction (erratum) or an author's correction (corrigendum).
2. A publisher's correction (erratum) is published in the event of an error (typo, missed change) made by the journal in the process of preparing the article for publication, which is significant and affects the reader's understanding of the article. Corrections are not published for simple, obvious typos.
3. Author's correction (corrigendum). If the authors consider it necessary to make corrections after the publication of the article (corrigendum), they must send a written (by email) request with justification to the editors of the journal. The final decision on the publication of a correction (corrigendum) is made by the editors of the journal and members of the Editorial Board after assessing the impact of the change on the scientific accuracy and significance of the published article. In some cases, the identification of serious errors and inconsistencies in a published article may require retraction of the article.
Rules for retracting an article from publication
When considering situations related to the retraction of articles, the editorial board and publisher of the journal "State and Municipal Management. Scholar Notes" are guided by the recommendations of the Committee on Publication Ethics (COPE Retraction Guidelines) and the Ethics Council of the Russia.
Grounds for retracting an article:
• duplication of publication in several publications;
• detection of incorrect borrowings (plagiarism) in the publication;
• detection of serious errors or falsification of data in the article, which casts doubt on its scientific value.
An article may be retracted upon an official request from the authors, who have reasonably explained the reason for their decision, as well as on the initiative of the editorial board of the journal or the publisher based on their own expertise. In the latter case, the author (or the lead author in the group of authors) is sent an official letter with information about the reasons for the retraction of the article.
After retraction, the article remains on the journal's website as part of the corresponding issue and retains the DOI identifier, but is marked as retracted. The same mark is made in the issue's table of contents. The PDF version of the article is replaced with an identical version with a watermark indicating on each page that the article has been retracted.
The editors publish a statement about the retraction of the article, indicating the reasons and date of retraction, on the official website of the journal.
Information about the retraction of the article and its PDF version with the corresponding mark are sent to the Scientific Electronic Library (elibrary.ru) and other bibliographic databases in which the journal is included. The information is also sent to the Scientific Publication Ethics Council of the ASEP for inclusion in the Unified Database of Retracted Articles.
Privacy Policy
This Privacy policy covers all personal data you submit together with your manuscript to journal «State and municipal management. Scholar note» at https://upravlenie-uriu.ranepa.ru. The Journal belongs to the Federal State Budgetary Educational Institution of Higher Education Russian Presidential Academy of National Economy and Public Administration, address: 119571, Moscow, Troparovo-Nikulino municipal district, Vernadsky Avenue, 82, building 1. (Primary State Registration Number OGRN 1027739610018, Tax Payer Number INN 7729050901). Hence, your personal data are processed by the Federal State Budgetary Educational Institution of Higher Education Russian Presidential Academy of National Economy and Public Administration hereafter referred to as Operator or "we", "us", "our".
We kindly ask you to read this Privacy Policy before submitting any personal information. Should you disagree with any of its provisions, please leave the site.
- Glossary
- This Privacy policy operates the following terms:
1.1.Automated processing of personal data means we process your personal data using computer technology.
1.2. Blocking of personal data is a pause in processing, except in cases where processing cannot be avoided to clarify personal data.
1.3. Personal data information system covers the personal data in our database plus the information technologies and tools needed for processing.
1.4. Confidentiality of personal data is a mandatory requirement: anyone who has gained access to your personal data cannot disseminate them without your consent or a reliable legal basis.
1.5. Anonymization of personal data makes it impossible to determine the owner of personal data without additional information.
1.6. Processing of personal data presupposes any procedures, automatized or not, i.e., collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction, etc.
1.7. Operator, also identified as "we", "us", "our"in this Privacy Policy, is the Federal State Budgetary Educational Institution of Higher Education Russian Presidential Academy of National Economy and Public Administration hereafter referred to as Operator or "we", "us", "our"., i.e., the organization that, independently or with the people/organizations it employs, processes the personal data, determines the purposes of processing, the part of personal data to be processed, and the exact processing operations.
1.8. Personal data is an umbrella term for any information related directly or indirectly to you as a private entity, i.e., Personal Data Owner.
1.9. Personal data permitted for distribution by the owner means that the personal data owner permits their data to be processed by providing explicit consent in line with the current Russian legislation.
1.10. Privacy Policy is this document and all its future amendments published at https://upravlenie-uriu.ranepa.ru.
1.11. User / Personal Data Owner is the owner or subject of personal data, a legally competent individual using our website for their own benefit.
1.12. Provision of personal data means disclosing personal data to a person or a group of persons.
1.13. Website is the official website of journal NORTH CAUCASUS LEGAL VESTNIK, i.e., the Journal as a collection of graphics, information, software, and databases that make it available on the Internet at https://upravlenie-uriu.ranepa.ru..
1.14. Dissemination of personal data denotes actions aimed at disclosing personal data to an indefinite number of persons.
1.15. Trans-border transfer of personal data occurs when personal data are transferred abroad, i.e., to a foreign government body, a foreign citizen, or a foreign legal entity.
1.16. Destruction of personal data makes it impossible to restore the content of personal data in the database, which may presuppose the destruction of tangible personal data media.
1.17. Cookies are a small block of data sent by a web server to the user’s device used to access the site, which the web browser sends to the web server each time in an HTTPS request when attempting to open the corresponding site.
1.18. Personal Data Subject / Owner is a legally competent individual who uses the website in their own interests.
1.19. IP address is a unique network label assigned to a node in a computer network built using the IP protocol.
- General provisions
2.1.This Privacy Policy defines the purposes, content, and procedures for processing and protecting personal data in line with the laws of the Russian Federation. It stipulates our responsibilities for processing and protecting your personal data, including their confidentiality.
2.2. When processing your personal data, we follow the principles in this Privacy Policy and the personal data laws of the Russian Federation. We respect your freedoms and rights to privacy and personal and/or family confidentiality.
2.3.This Privacy Policy applies only to the data we obtain from your using our website and the data you submit as part of contractual obligations.
2.4. You, the personal data user, provide your personal data and consents to its processing voluntarily, of your own free will, and in your own interests. Your consent must be specific, objective, informed, conscious, and unambiguous. Mind that we do not verify the accuracy of the personal data you submit.
2.5. By using our website, you agree to this Privacy Policy and your personal data processing.
2.6. By accepting this Privacy Policy, you give us your consent to process the personal data specified in Section 3, including such operations as collection, recording, accumulation, storage, clarification (updating, modification), retrieval, use, transfer to third parties (distribution, provision, access), depersonalization, blocking, deletion, and destruction (see purposes in Section 3).
2.7. By refusing to give your consent to personal data processing for the purposes specified in Section 3, you may seriously limit you access to the services provided by our website.
2.8. If some of your personal data are at variants with the facts or fail to compile with the requirements on our website, you might not be able to take full advantage of all the services provided, and use of the website will be available to you in a limited mode.
2.9. Operator’s rights:
We, the operator,
- collect personal data from the site;
- provide access to the site;
- collect, record, accumulate, store, clarify (update, modify), retrieve, use, transfer (disseminate, provide, access), depersonalize, block, delete, and destroy personal data;
- transfer personal data to third parties for purposes in Section 3;
- reserve the right to continue processing the personal data without your consent, provided there are legal grounds, even if you revoke your consent to processing;
- may refuse your second request for information regarding your personal data available to us, provided we send you a reasoned response in line with the federal law;
- disseminate the personal data owner to separate dissemination consent.
2.10. Operator’s Responsibilities:
We, the operator,
- use your personal data solely for the purposes specified in Section 3;
- provide you with information regarding your personal data upon request;
- are not be liable for the loss or disclosure of confidential information if it:
- became public prior to its loss or disclosure;
- was received from a third party before it was submitted to us;
- was disclosed with the consent of the user;
- notify you or your representative of the processing upon your request;
- do not distribute personal data to third parties without your consent, unless otherwise provided by law;
- provide you with the information and data specified in your request in an accessible form and without specifying the personal data related to other personal data owners, unless there are legal grounds for disclosing such personal data;
- inform you if we make decisions based solely on the automated processing of personal data;
- explain the possible legal consequences of this decision, provide you with the opportunity to object, and explain how you can protect your rights and legitimate interests. The objection is to be responded to within 30 days from the date of its receipt.
- explain the legal consequences of refusing to provide your personal data and/or consent to processing, if the provision of personal data and/or consent are mandatory in accordance with federal law;
- record, systematize, accumulate, store, clarify (update, modify), and retrieve personal data submitted by Russian citizens online or offline using databases located within the Russian Federation, except in cases specified by the current Russian legislation;
- protect the personal data we receive and their confidentiality.
2.11. User’s rights:
Send us a request at jurnal-gmu-uriu@ranepa.ru if you need:
to demand us to update, block, or destroy your personal data it if it is incomplete, outdated, inaccurate, illegally obtained, or unnecessary for processing;
- information about the measures we take to protect your personal data;
- information regarding your personal data (see Appendix 4);
- to send a follow-up request regarding your personal data (within 30 days after the initial request);
- to re-apply or send a follow-up request for information regarding your personal data, as well as to review your personal data (you may do it before the expiration of 30 days if you failed to provide the necessary personal data in full following the review of the initial request; make sure you provide a justification for the follow-up request);
- to retract your consent to personal data processing or dissemination;
- to protect your rights and legitimate interests, including compensation for damages and/or moral damages, in court;
- to report our actions or inactions to the authorized body responsible for personal data protection or to court.
2.12. User’s responsibilities
You, the User, are expected to:
- comply with the requirements in Paragraph 1.11;
- provide accurate Personal Data.
2.13. Databases with personal data of Russian citizens are located on the territory of the Russian Federation.
2.14. We process your personal data lawfully and fairly to fulfill our functions and obligations as assigned by law, and to exercise the rights and legitimate interests of our own and other persons. We transfer (dissemination, provision) and use personal data only in cases and according to the procedure stipulated by federal laws and with your consent.
2.15. We receive your personal data directly from you as the personal data owner, except in cases where personal data is transferred as part of contractual relationships.
2.16. To process your personal data, we need your consent either in writing or as part of implied actions.
2.17. The principles of processing personal data:
2.17.1. We process personal data lawfully and fairly.
2.17.2. We pursue specific and legitimate purposes. We do not process personal data for other purposes but those it was collected for and we do not collect personal data excessive to the purpose.
2.17.3. We do not combine databases with personal data for incompatible purposes.
2.17.4. We process only the personal data relevant to the purposes we promise you to achieve.
2.17.5. The content and volume of personal data processed must correspond to the purposes of processing. The processed personal data must not be excessive in relation to the stated purposes.
2.17.6. Make sure the personal data you submit is accurate, relevant, and sufficient. We delete or rectify incomplete or inaccurate data.
2.17.7. We store personal data in a form that allows identification of its owner only for as long as it is needed to achieve the processing purposes, unless the storage period is established by federal law or an agreement to which the owner is a party, beneficiary, or guarantor. We destroy or anonymize the data upon achieving the processing purposes or when these purposes are no longer necessary, unless otherwise provided by federal law.
2.17.8. Before commencing the cross-border transfer, we ensure that the destination state protects the rights of personal data owner.
2.17.9. We transfer personal как RePEc, SSOAR, LENS.ORG, etc. According to Russian laws, this type of cross-border transfers of personal data falls for the implementation of events in the field of culture, science, and education. Hence, the requirements of Parts 3–6 and 8–11, Article 12 of the Federal Law On Personal Data (Part 2, approved by Russian Government Resolution No. 2526, December 29, 2022) do not apply to operators carrying out cross-border transfers of personal data for the purpose of fulfilling the functions, powers, and duties imposed on state and municipal authorities by international treaties of the Russian Federation and the legislation of the Russian Federation.
2.17.10. We do not control and are not responsible for the processing of information by third-party websites accessible via links available on our site.
- Purposes, volume and categories of personal data collection
3.1. We need your personal data for the following purposes:
3.1.1. To create a personal account on our site, you have to provide the following personal data:
- email address;
- telephone number;
- last name, first name, and patronymic (if any).
3.1.2. To communicate with you and promptly respond to your requests, complaints, etc., we need to be able to send you feedback, e.g., notifications, answer letters, agreement forms, etc. For this purpose, we need the following personal data:
- email address (we obtain it from your first letter);
- telephone number (we obtain it from your call or messages);
- last name, first name, and patronymic (if any);
- passport information (in cases stipulated by law);
- your physical address to send an official reply to your requests, if needed;
- other personal data that you voluntarily provide or communicate to us during communication.
3.1.3. To publish your manuscript, we need the following personal data:
- last name, first name, patronymic (if any),
- email address,
- telephone number,
- gender,
- place of work,
- job title,
- address,
- other personal data, e.g., academic degree, rank, digital identifiers in research databases, etc.
3.1.4. For digital marketing research and targeting purposes, we collect statistical anonymized data.
3.2. The categories of personal owners include users, authors, and reviewers.
- Procedure and conditions for personal data processing
4.1. We collect and process the following types of information:
- information that you knowingly provide,
- technical information automatically collected by our software.
4.2. The technical information automatically collected by our software includes:
- IP address;
- data provided by cookies;
- browser data;
- device type information, i.e., mobile phone or PC;
- access time;
- other technical and statistical information.
Technical information also includes anonymized analytical data, obtained by web analytics services. This information is used exclusively for internal and external marketing purposes, e.g., to analyze website traffic trends and improve its service.
4.3. Our website uses a cookie-based user identification technology. Cookies are stored on the device you use to access the site. They help to collect statistical data on website traffic and to fill in forms. We may use and disclose information about our website usage, e.g., to measure the traffic, improve its content, explain its options, and expand its functionality. By accepting this Privacy Policy, you allow us to digitally transmit the technical data specified in Section 4.2, which we collect from our website. Anonymized user data collected through internet statistics services is used to collect information about users’ actions on the website, as well as to improve its quality and content.
4.4. We do not store your personal data in cookies. We use anonymized information stored by cookies to analyze trends, manage our website, track users’ movements on our website, and collect demographic information about the general user base.
4.5. If you do not want us to collect technical information via cookies, please stop using the site or disable the storage of cookies on your device and browser. In this case, some services may become unavailable to you.
4.6. You confirm your consent to the collection and processing of personal data by completing the forms of newsletter subscription, registration, and comment on our website by checking the checkbox located after the relevant form and clicking the button below. You confirm your consent to the dissemination of personal data by providing us with a written consent.
4.7. You provide your consent to personal data processing when submitting a claim or application by filling in the form. You cannot use our publication service without submitting your signed consent together with the text of the claim or application.
4.8. These are the procedures we subject your personal data to, with or without the use of automated tools: collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction.
4.9. We process your personal data:
- using automated tools,
- without automated tools.
4.10. We transfer your personal data to third parties (if necessary) upon your consent for the purposes specified in Section 3.
4.11. We provide personal data to third parties in the following cases only:
- it is required by law (e.g., upon written request of a court or law enforcement agency);
- we have your consent to the transfer of your personal data;
- we need it to conclude a contract with you and/or as part of such;
- the transfer occurs as part of the sale or other transfer of the website or business;
- we transfer our personal data database from one service to another in accordance with our contractual relations;
- to support user services or to protect our rights.
4.12. We may have to transfer your personal data to authorized state authorities of the Russian Federation, inquiry and investigation agencies, and other authorized bodies, but only on the basis of and in the manner established by law.
- Legal basis for personal data processing
5.1. We process your personal data based on the following legal grounds:
- The Constitution of the Russian Federation;
- The Civil Code of the Russian Federation;
- Federal Law No. 2300-1 of February 7, 1992: Protection of Consumer Rights;
- Federal Law No. 59-FZ of May 2, 2006: Procedure for Considering Appeals from Citizens of the Russian Federation;
- Federal Law No. 149-FZ of July 27, 2006: Information, Information Technology, and Information Protection;
- Federal Law No. 63-FZ of April 6, 2011: Electronic Signature;
- Federal Law No. 152-FZ of July 27, 2006: Personal Data;
- Government Resolution No. 1119 of November 1, 2012: Requirements for the Protection of Personal Data When Processed in Personal Data Information Systems;
- Government Resolution No. 687 of September 15, 2008: Personal Data Processing Without Automation Tools;
- Agreements concluded between us and third parties for the purposes specified in Section 3;
- Our internal local documents;
- Consent to the processing of Personal Data (in cases not expressly provided for by Russian legislation, but within our authority), consent to the Dissemination of Personal Data.
- Measures taken to provide security of personal data during processing
6.1. We use standard security methods to protect your personal data from loss, unauthorized or accidental access, distortion, unauthorized distribution, destruction, modification, blocking, copying, and any other illegal actions by third parties. We do it by using network security software, advanced verification procedures, cryptographic tools, and compliance with this Privacy Policy and other internal documents.
6.2. Should it happen that your personal data is lost or disclosed, we notify you immediately.
6.3. Both parties take all necessary legal, organizational, and technical measures to prevent loss or other negative consequences caused by the loss or disclosure of personal data.
6.4. We keep your personal data confidential, except in cases where you voluntarily post it publicly in messages or comments on our website.
6.5. Our personal data information systems are protected from unauthorized and accidental access by the following security measures:
6.5.1. identifying threats when processing personal data;
6.5.2. applying standard organizational and technical security measures established by the Government of the Russian Federation when processing personal data;
6.5.3. implementing duly completed information security compliance assessment procedures;
6.5.4. evaluating the effectiveness of security measures prior to commissioning;
6.5.5. accounting for machine-readable media containing personal data;
6.5.6. detecting instances of unauthorized access to personal data and taking appropriate measures;
6.5.7. restoring personal data modified, deleted, or destroyed due to unauthorized access;
6.5.8. establishing rules for accessing personal data in our information systems, as well as ensuring the registration and accounting of all actions performed with personal data in these information systems;
6.5.9. monitoring the security measures and their levels.
6.6. We select and take measures necessary and sufficient to fulfill the obligations stipulated by current Russian laws:
1) We appoint a manager responsible for personal data processing;
2) We issue documents that define our personal data processing and privacy policies, internal regulations regarding purposes, categories, methods, timeframes, destruction, security, amendments, and other procedures;
3) We take legal, organizational, and technical measures to ensure the security of personal data;
4) We provide internal control and/or auditing of compliance of personal data processing with legislation and statutory regulations, requirements for the protection of personal data, this Privacy Policy, and our internal regulations;
5) We assess the harm that may be caused to personal data owners in the event of a violation of the law, as well as the balance between such harm and the measures taken by us to ensure our legal obligations;
6) Our employees that process your personal data are informed of the legal provisions on personal data, including protection requirements and our personal data processing and privacy policies. They undergo regular training in the abovementioned aspects;
7) This Privacy Policy is available on our site.
- Personal data processing timeframes
7.1. We start processing your personal data from the moment you submit the form on our website until the website is terminated or you revoke your consent / delete your personal account.
7.2. Unless otherwise provided by other clauses of this Privacy Policy or by applicable Russian law, we stop processing your personal data as soon as we achieve the purposes of processing, your consent to processing has expired, you revoke your consent, unlawful processing of personal data has been detected, or you request to delete your personal data.
7.3. We terminate the transfer (distribution, provision, access) of your personal data at any time upon your request.
7.4. You are free to request us to stop the transfer (distribution, provision, access) of your personal data previously permitted for distribution in the event of non-compliance with the provisions of applicable law, or to file such a request in court. We are obligated to cease the transfer (dissemination, provision, or access) of your personal data within three business days since the moment we receive your request or within the period specified in the court decision. If such period is not specified in the court decision, it is three business days since the decision enters into force.
7.5. You are free to determine the subscription period for our newsletters and unsubscribe at any moment by clicking the unsubscribe link or by sending a free-form request at jurnal-gmu-uriu@ranepa.ru.
- Updating, correction, deletion, and destruction of personal data; responses to user requests for access to personal data
8.1. If Personal Data is confirmed to be inaccurate or processed illegally, we update it and terminate its processing.
8.2. Contact us if you want to delete or anonymize your personal data on our website or in our database. Fill in the form in Appendix No. 3 to this Privacy Policy and email it at jurnal-gmu-uriu@ranepa.ru. Mind that in this case you might not be able to use certain functions of our website. The request will be processed within ten business days.
8.3. Upon achieving the processing purpose, we cease processing or terminate the processing of your personal data by another person acting on our instruction and destroy it within 30 days from the date the processing objective is achieved, unless:
- otherwise provided by an agreement to which you are a party, beneficiary, or guarantor;
- we have no right to process your personal data without your consent or on the grounds stipulated by federal laws;
- otherwise provided by another agreement between you and us.
If it is not possible to destroy personal data within the period specified in this clause, we block it or ensure its blocking by the party processing it on our behalf and destroy it within six months, unless another period is established by federal laws.
8.4. If we receive a revocation of consent to personal data processing, we stop processing or ensure its termination by another person processing it on our behalf. If the retention of the personal data is no longer required for the purposes of processing, we destroy it within 30 days from the date of receipt of the revocation, unless:
- otherwise provided by the agreement to which you are a party, beneficiary, or guarantor;
- we have no right to process your personal data without your consent or on the grounds stipulated by federal laws;
- otherwise provided by another agreement between you and us.
If it is impossible to destroy personal data within the period specified in this clause, we block your personal data or ensure its blocking by the person processing it on our behalf and destroy it within six months, unless another period is established by federal laws.
8.5. If we receive a request to cease personal data processing, we are obligated to cease the processing or ensure the cessation by the person doing the processing on our behalf within ten business days from the date of receipt, except in cases stipulated by the current Russian legislation. This period may be extended, but by no more than five business days, for appropriate reasons we will timely inform you about. If personal data cannot be destroyed within the period specified in this paragraph, we block it or ensure its blocking by the person processing it on our behalf and destroy it within six months, unless another period is established by federal laws.
8.6. We block access to your personal data if unlawful processing or inaccuracies are detected from the moment of your request (see Appendix No. 1 to this Privacy Policy) or the one made by your legal representative or the body authorized for the protection of your rights during the verification period. If your personal data cannot be destroyed within the period specified in this paragraph, we block it or ensure its blocking by the person processing it on our behalf and destroy it within six months, unless another period is established by federal laws.
8.7. If you detect incomplete, inaccurate, or outdated data, we update, correct, and clarify your personal data within seven business days from the day we receive your request (see Appendix No. 2 to this Privacy Policy) or the one send by your legal representative or the body authorized for the protection of your rights.
8.8. If we receive information confirming that the personal data was obtained illegally or is not necessary for the processing purpose, we delete or destroy it within seven business days upon receiving your request (see Appendix No. 3 to this Privacy Policy) or the one sent by your legal representative or the body authorized for the protection of your rights. In this case, we will notify you or your representative of the changes made and the measures taken. We will also take reasonable measures to notify any third parties we transferred the faulty or unnecessary personal data to.
8.9. In the event of detection of unlawful personal data processing by us or a person acting on our instructions, we cease the unlawful processing or ensure its cessation by the person doing the processing on our behalf within three business days. If the lawfulness of the processing of personal data cannot be provided, we will destroy the personal data or ensure its destruction within ten business days from the date of discovery of the unlawful processing. We notify you, your representative, or the body authorized for the protection of your rights of the rectification of the violations committed or the destruction of the personal data.
8.10. We respond to requests from you, your representatives, or the authorized body within ten business days from the receipt. This period may be extended, but by no more than five business days, for the appropriate reasons we will timely inform you about.
8.11. If it is established that the personal data has been illegally or accidentally transferred (provided, distributed, or accessed) resulting in a violation of your rights, we notify the authorized body within the following periods from the moment we discover the violation:
1) within 24 hours of the incident (we inform the authorized body about the presumed causes of the violation, the presumed harm, and the measures taken to eliminate the consequences; we also provide information about our employee authorized by us to interact with the authorized body on matters related to the incident);
2) within 72 hours of the results (we inform the authorized body of the internal investigation and also provide information about the persons whose actions caused the identified incident, if any).
- Final provisions
9.1. We retain the right to make any changes or additions to this Privacy Policy at any time at our sole discretion.
9.2. Changes and additions take effect as soon as we post the amended Privacy Policy on our website. You confirm their acceptance by continuing to use the website after the publication of the updated Privacy Policy.
Consent to Personal Data Processing
Consent to the Dissemination of Personal Data
Cross-Border Transfer of Personal Data
Generative AI policies
The jurnal « State and municipal management. Scholar note» policy on the use of generative artificial intelligence
Version 1.0, approved 15/01/2026
We welcome the responsible and transparent use of artificial intelligence (AI) in scientific research and the preparation of manuscripts for the scientific periodical «State and municipal management. Scholar note», published by the Federal State Budgetary Educational Institution of Higher Education South Russian Institute of Management - a branch of the Russian Presidential Academy of National Economy and Public Administration. AI can be a powerful tool for improving the quality and efficiency of your work.
FOR AUTHORS
If you use AI to prepare a manuscript to be submitted to one of our Journal, please stick to the following basic principles.
Copyright responsibility:
You are always fully responsible for the content of your manuscript, even for the parts generated or processed by AI. Generative language models, image processing models, or analytical and optimization algorithms do not release you from the responsibility for reliability, scientific validity, and ethics.
Disclosure:
Please indicate in the Generative AI Declaration where and how you applied AI tools, e.g., data analysis, text generation, images, etc. Failure to comply with disclosure requirements is a violation of publication ethics.
Ethics and accuracy:
AI often generates false or incorrect information, so make sure you check all facts and references for hallucinations.
Data safety:
Refrain from uploading confidential information, personal data, or any other sensitive information to public AI tools.
You may use AI to improve language and style:
Feel free to use AI to make your text more readable or to check your grammar and spelling but never for text generation;
for data synthesis and generalization:
AI may help you to find references, provide an overview of a research field, or systematize data;
for data analysis:
You may use AI algorithms to process and analyze large datasets or for pattern recognition, provided that you do not fail to declare and describe the methodology in detail;
to create visual materials:
Any use of AI in creating graphs, charts, and figures requires a disclosure and confirmation that the data have not been altered;
to format your manuscript:
You may use AI to classify references, extract keywords, draft abstracts, and check the formatting compliance.
You may not use AI for passive or hidden generation of scientific content:
You absolutely cannot present fully or partially AI-generated text, data, results, or conclusions as your own without explicit and detailed disclosure. You should not list AI tools as an author or co-author, nor cite AI tools as an author. Authorship implies responsibility for the content that can only be attributed to and performed by humans;
to produce fake data:
It is strictly forbidden to use AI to create fictitious data, fake experimental results, or generate artificial datasets. Any generated or simulated data should be disclosed and described in the methods, with limitations properly specified and justified. If you used fake data to train AI models, be ready to provide source codes and settings for verification;
to manipulate images:
You cannot change images, automatically or manually, to distort the results, unless such changes are described, justified, and approved by the relevant copyright and institutional procedures. Adjustments of brightness, contrast, noise reduction, restoration, etc. are acceptable if accompanied by a statement about the type of changes, tools, parameters, and justification;
to violate the confidentiality and security of personal data:
Do not upload personal data or other confidential information to cloud or third-party AI services. Do not process confidential information using AI services with an unknown data storage/usage policy. Either choose tools with documented security guarantees or apply proper depersonalization;
for copyright infringement and plagiarism:
You cannot use AI to compile copyrighted text, graphics, or figures without proper citation. A text generated from uncited sources is considered plagiarism. Do not use AI to paraphrase, summarize, or translate other people’s publications unless you can control the process and check the results;
to compile conclusions and recommendations:
We do not publish AI-generated conclusions, predictions, scenarios, and recommendations;
for mass submission and fake review:
Do not use AI to email your manuscripts or fake reviews by creating fictitious accounts or circumventing fair peer review procedures in any other way;
to prevent reproducibility and verification:
Your disclosure statement should mention all AI models involved, i.e., architecture (if relevant), model version, hyperparameters, training data sources, validation procedures, reproduction metrics and code/scripts, a link to the repository, etc. If you used corporate or non-public models, be ready to provide access to the input data, seed values, and generation parameters to prove reproducibility. If unlicensed to do so, be ready to describe the restrictions in detail and provide alternative ways to verify your research results.
Responsibility and consequences
Should you fail to comply with the aforementioned requirements, it may lead to doubts in the general reliability of your research. Consequences range from multiple corrections to retraction, ban from publication, and filing an official complaint to your affiliation to investigate your case. If we reveal major data falsification, confidentiality violations, or fraud, we will not hesitate to transfer the materials to the authorities in charge.
AI declaration
You are expected to disclose the use of AI tools at all stages of manuscript preparation, including:
-text generation, even in such formal parts as introduction, discussion, conclusions, or annotations;
-data preparation or validation, e.g., statistical analysis, visualization, or data synthesis;
-translation, paraphrasing, or editing;
-searching for relevant publications or compiling references;
-processing/creating figures, graphs, charts, audio/video materials, etc.
AI declaration is made in the Study Objects and Methods (for research articles)
or in a separate section entitled AI Declaration (for other types of articles).
For each AI use, provide:
name and version;
company (if applicable);
purpose and methods;
prompts (if possible).
E.g., During the preparation of this manuscript, the author(s) used [name
of tool/service] for the purpose of [specify purpose]. Or: AI tool X was used for stylistic editing. AI tool Y was used for primary data categorization. ChatGPT4 was used to generate introduction, which was subsequently reviewed and edited by the author(s). The author(s) assume(s) full responsibility for the accuracy and integrity of the published work.
AI security
When processing data, stick to local or certified solutions that provide data control.
Depersonalize your data and document the anonymization procedure.
Save log files of your interaction with AI tools, including prompts, generation parameters, and responses in case we ask you to provide them.
Double-check all AI-generated facts, links, figures, and conclusions for hallucinations, i.e., false but plausible information.
Basic grammar and spell-checkers, such as Microsoft Word, are not generative AI and thus do not require disclosure statement.
FOR REVIEWERS
If you integrate AI in your review, make sure you provide transparency, protect confidentiality, and maintain scientific integrity.
This policy applies to all external and internal reviewers of all types of publications, as well as to other editorial staff who use AI to prepare recommendations for reviews.
Useful as it might seem, AI cannot substitute professional expertise. Please respect confidentiality requirements and disclose the use of AI to maintain the trust of authors, reviewers, and readers.
Basic principles
Reviewing is a professional, independent, and expert-based process. Any AI tool is no more than an auxiliary tool that cannot substitute human judgment. Whether you use AI or not, you remain responsible for the completeness, accuracy, and ethics of your review.
You may use AI for better readability:
Feel free to use AI to improve the style, grammar, formatting, and structure of your review text, provided that the assessment and scientific criticism belong to you, not the AI;
to conduct an express search and summarization of publicly available information:
You may use AI to extract key facts from non-specialized sources. Make sure that by doing so you do not violate the confidentiality of the manuscript;
to use special AI tools for methodological assessment:
For example, you can use AI to check statistics. Do not use uncertified tools and always confirm the obtained results by an independent reviewer’s expertise.
You may not use AI to upload the manuscript into public or cloud AI:
No texts, data, figures, tables, or any other parts of the manuscript you are entrusted with should ever enter public or cloud AI without the explicit permission of the editors and compliance with confidentiality rules;
to generate reviews:
You are not allowed to generate scientific value assessments or recommendations as the critical thinking and original assessment needed for peer review is outside of the scope of AI tools;
to use AI tools that store or index uploaded materials:
Some AI tools can use uploaded data to train models, thus violating confidentiality and copyrights;
to transfer data to third parties:
You cannot use AI services to share confidential or unpublished information with third parties;
to create unreliable or misleading reviews and comments.
Confidentiality
When you are invited to review another researcher’s paper, the manuscript must be treated as a confidential document.
Before using any AI service, please check the service terms and the data processing policy. Do not use personalized AI if it stores or uses the uploaded data for training or has uncertain storage practices.
If you absolutely cannot refrain from using AI, obtain the consent of the editorial board. We may offer you to use internal or certified tools that guarantee confidentiality.
Use our data retention policy to store and delete any intermediate AI-generated files that contain parts of the manuscript.
AI declaration
If you used AI for any other purpose but spellcheck/grammar, indicate it in your note to the editorial board. Specify the name of the tool and its functions (for example, «to generalize the methods», «to verify statistics», «to improve readability»).
Disclosure statement is especially important if the AI influenced your value judgments or recommendation, e.g., AI found flaws with the research.
Disclosure does not imply that you may share the data with third parties. It is necessary for transparency and for the editors to assess the appropriateness and safety of using the AI tools.
Quality and validation
You are obliged to check the conclusions proposed by the AI. It cannot substitute your expert judgement on such issues as research design, statistical correctness, data interpretation, conclusions, etc.
If you apply AI to verify statistics or images, please document the procedure to provide explanations if required.
Conflicts of interests
Do not hesitate to mention it if you are financially connected with the company that developed the AI tool.
Responsibilities and consequences
If you violate the author’s confidentiality rights or copyrights by uploading the manuscript onto unverified AI service or by any other way, we consider it a serious breach and start disciplinary action, e.g., retract your reviewer’s rights and inform the authorities in charge.
FOR EDITORS
This Policy also ensures responsible, ethical, and transparent use of AI technologies by us, i.e., editors the jurnal «North Caucasus Legal Vestnik». We recognize the potential of AI to make editing more effective but emphasize the need to maintain academic integrity, confidentiality, and professional judgment.
This Policy applies to all editors of scientific journals issued by the Federal State Budgetary Educational Institution of Higher Education South Russian Institute of Management - a branch of the Russian Presidential Academy of National Economy and Public Administration.
Basic principles
Responsibility:
We are fully responsible for all editorial decisions made with or without AI, which we treat as a support tool that does not substitute human judgment.
Disclosure:
Any use of AI in critical editorial processes should be documented and disclosed, if necessary.
Ethics:
The use of AI should not violate the ethical standards of scientific publications, including the principles of authorship, confidentiality, conflict of interests, and research integrity.
Confidentiality:
Confidential manuscripts or information should never be uploaded to publicly available AI tools that do not guarantee data confidentiality and fail to comply with personal data protection requirements.
Reliability and verification:
Any results obtained with the help of AI must be carefully checked and verified because AI is known to generate inaccurate, biased, or irrelevant data.
No bias:
We are alert to potential bias in AI algorithms and ensure that its use does not lead to discrimination or unfair treatment of authors.
We use AI to check up grammar, spelling, and stylistics:
Using AI may improve the readability of a manuscript or other materials;
for translation:
We may turn to AI tools if the manuscript is submitted in a language other than the working languages of the journal, or to translate individual phrases incorporated in the text;
for references:
AI tools may be used to find relevant articles or to structure search results;
for initial editing:
AI can identify plagiarism, wrong formatting, obvious omissions in references, etc., but it cannot assess scientific content or ethical issues;
to extract keywords and compile abstracts:
AI tools may be used to identify keywords or draft abstracts. The latter however are to be edited and approved by human editors;
for summary:
AI may be used to summarize long texts for prompt understanding but not for scientific evaluation.
We do not use AI to make editorial decisions:
Decisions about rejecting, accepting, or revision belong to the human editor;
to generate scientific content:
Only human editors can write, paraphrase, or modify research sections, write letters to reviewers, publish comments, etc.;
to risk confidentiality:
On no account do we upload manuscripts, unpublished data, results, conclusions, or any other confidential information to publicly available and potentially unsafe AI tools;
to evaluate reviews:
We do not use AI to evaluate the quality or content of reviews submitted by experts;
to fake data:
We do not apply AI to generate or modify data, figures, or any other content that can be used to falsify scientific results;
to select reviewers:
Selection or rejection of potential reviewers requires human control, as does the assessment of conflicts of interests.
Data security
We treat all submitted materials as confidential.
We cannot use any AI tools that fail to comply with the publisher’s standards for data protection and privacy.
We do not use AI tools that store or use the uploaded data for training unless they explicitly guarantee confidentiality.
We do not use AI services to share manuscripts and personal data of our authors and reviewers with third party unless approved by the publisher.
AI disclosure
If AI was involved in reviewing or editing, we are ready to provide detailed explanation at the publisher’s request.
Responsibility and consequences
Violation of this Policy may result in disciplinary action, including revocation of editorial authority and termination of cooperation with the publisher. Other actions may follow if the violations affect scientific integrity or confidentiality.
UPDATES TO THIS POLICY
We shall review and update this Policy to comply with the rapidly evolving AI technologies and best practices in scientific publishing.
